Let’s face it, the process of getting an Apostille or Authentication of the Hague on documents is a very bureaucratic and burdensome affair. There are often multiple applications to complete, conflicting State level and Consular instructions, and of course a need to navigate through multiple public agencies just to get someone to look at your documents. And even then, rejection rates are very high which can leads to delays and missed deadlines.

So how do we combat this crazy process and streamline things for you? Well over the years we have established an efficient and streamlined procedure to initiate, process, and complete your Apostille Authentications in a timely and cost effective manner. We take care of all of the backend work (i.e. filling out applications, working with the Secretary of State & coordinating with couriers etc) so that you can focus your time on other more important things.

There are two ways to begin the process with us. You can either mail in your documents (using a free prepaid Fedex label that we provide to you via email), or we can meet you on-site to assist with the Notarization and take the documents back with us at that time. Once we have the documents in hand, we’ll take care of the rest for you, it’s that simple!

California Apostille Service San Francisco California

California Apostille

California Secretary of State

• 1-2 Day Service – $180
($90/each additional doc)

• 3-5 Day Service – $160
($90/each additional doc)

(Free Shipping Included)

Federal Apostille Service and Department of State Authentication Service

Federal Authentication

US Department of State

• 5-7 Day Service – $180

($90/additional doc)

• 7-10 Day Service – $160
($90/additional doc)

(Domestic Shipping Included)

Consulate Legalization, Embassy Authentication, International Filings, Notary and Shipping Services

Additional Resources

Mobile Office Services

• Printing / Scanning – $25

• Fedex International Priority – $75

• Notary – $45+ (Travel) | $15/ Signature

• Embassy Legalization – Levied by Country

(All services are rendered by a Commissioned & Insured California Notary Public backed by a CA Bond, and E&O Policy)

Mobile Notary Online Booking San Francisco

Schedule a Pickup

If you are in the San Francisco Area, we can pickup & Notarize your documents (if necessary) in person. Simply Call or Book an Appointment Online and we will have a Notary on-site to meet and assist you in processing your Notarization for Apostille Authentication.

Mobile Notary Contact Information

Free Mail-in Service

If you prefer to send your documents to us on your own, let us at least cover the overnight shipping for you. Simply Click Here to complete an order form, then email us the completed application and we will reply back with a free prepaid Fedex shipping label.

Free California Apostille Document Review

Document Review

Would you like for someone to review your document prior to utilizing our services? Sure you would! To do so, simply email us a scan of the document you are needing an Apostille of, and we'll examine it for accuracy and inform you of the next steps that need to be taken.

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What is an Apostille or Authentication?

Apostille (pronounced “ah-po-steel”) is a French word meaning certification. An Apostille or Authentication is simply the name for a specialized certification issued by the Secretary of State. An Apostille is affixed to your original document to verify an official’s signature is authentic so it can be accepted for use in Countries that are party to the Hague Convention.

How do I get an Apostille with your company?

As an approved licensed and approved vendor of the California Secretary of State, we can make the process of obtaining an Apostille or Authentication very simple for you. We have three potential options for you to get your documents to us for processing, and they are as follows:

1. Depending on the document in question, you may first need to get a Notarization done. If this is the case, you can schedule one of our commissioned and insured mobile Notary’s to come to you and Notarize the signature on the document. After this is completed we take the document back with us for processing of the California/Federal Apostille.

2. The second option would be to use our free mail-in service. This means that if your document has already been Notarized or if it’s a vital record (not needing an additional certification), you can call or email us with your completed order form and request a Fedex label. Upon receiving your inquiry, we’ll email you a prepaid overnight Fedex label (free of charge) for you to send your documents to our team for processing.

3. If you are out of the State/Country and need an Apostille on a document that has not been Notarized or does not contain a public official’s signature…you can reach out and we’ll email you a free prepaid Fedex label to send your document to us. A member of our team will then perform what’s called a “Copy Attestation” and then we Notarize their signature accordingly. Essentially, this is a sworn statement that allows someone (anyone) to swear to the authenticity of a document copy which we then affix to your document. After this is complete we then process the Apostille or Authentication as usual and send it back to you as one complete document.

What are some common types of documents that need an Apostille?

While there is really no end to the type of documents that can be Apostilled or Authenticated, we’ve compiled a short list of some of the more common types of requests we see below:
 

Corporate Documents

Affidavit
Power of Attorney
Articles of Incorporation/Organizaiton
Certificate of Good Standing
Letter of Authorization
Power of Attorney
Trademark
Bylaws
Certified Translation
Digital Signature Application (PAN)
Undertaking
Copy Certification of ID/Passport
Attestation of Occupancy

Records

Certificate of Marital Status
Background Check
Birth Certificate
Death Certificate
Marriage Certificate
Court Orders
Divorce Decree
Tax Status
Certification of Life
Residency Certificate
Medical Clearance
School Transcript
Diploma

Other Documents

Grant Deed
Purchase Agreement
Lease
Contracts
Letter of Intent
Quitclaim
Deed of Trust
Proof of Life
Trust Transfer
Advanced Health Care Directive
HIPPA Authorization
Codicil
Adoption Related Documents

What Countries are Eligible for an Apostille of the Hague?

Albania
Andorra
Antigua and Barbuda
Argentina
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Barbados
Belarus
Belgium
Belize
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burundi
Cape Verde
Chile
Colombia
Cook Islands
Costa Rica
Croatia
Cyprus
Czech Republic
Denmark

Dominica
Dominican Republic
Ecuador
El Salvador
Estonia
Fiji
Finland
France
Georgia
Germany
Greece
Grenada
Guatemala
Guyana
Honduras
Hong Kong
Hungary
Iceland
India
Ireland
Israel
Italy
Japan
Kazakhstan
Kosovo
Kyrgyzstan
Latvia
Lesotho
Liberia
Liechtenstein

Lithuania
Luxembourg
Macau
Macedonia
Malawi
Malta
Marshall Islands
Mauritius
Mexico
Moldova
Monaco
Mongolia
Montenegro
Morocco
Namibia
Netherlands
New Zealand
Nicaragua
Niue
Norway
Oman
Panama
Paraguay
Philippines
Peru
Poland
Portugal
Romania
Russia
Saint Kitts and Nevis

Saint Lucia
Saint Vincent and the Grenadines
Samoa
San Marino
São Tomé and Príncipe
Serbia
Seychelles
Slovakia
Slovenia
South Africa
South Korea
Spain
Suriname
Swaziland
Sweden
Switzerland
Tajikistan
Tonga
Trinidad and Tobago
Tunisia
Turkey
Ukraine
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela

What about Countries not part of the Hague?

Countries that are not part of the Hague Convention of 1961 are indeed eligible for an Authentication however they must go through a few different steps on the path to final Legalization. Fortunately we do have the infrastructure in place to assist you in every step of this process. Typically the process involves an Apostille at the State level, an Authentication at the Department of State, and then ultimately the Legalization of a given document at the Countries Embassy. Countries often needing these additional services are:
 

Afghanistan
Algeria
Angola
Bangladesh
Benin
Burkina
Faso
Burma
Myanmar
​Cambodia
Cameroon
Canada
China
Congo Republic
Congo Democratic
Cuba
Egypt

Eritrea
Ethiopia
Ghana
Guinea
Haiti
Indonesia
Iran
Iraq
Ivory Coast
Jamaica
​Jordan
Kenya
Kuwait
Laos
Lebanon
Libya
Madagascar

Malaysia
Mali
​Mauritania, 
Mozambique
Myanmar Burma
Nepal
Niger
Nigeria
Pakistan
Palestine
Qatar
Rwanda
Saudi Arabia
Senegal ​ 
Sierra Leone
Singapore
Sri Lanka

Sudan
Syria
Taiwan
Tanzania
Togo
Thailand
Turkmenistan
United Arab Emirates (UAE) Uganda
Vietnam
Yemen
Zambia
​Zimbabwe

Whose signatures can be Apostilled and Authenticated?

The California Secretary of State will Authenticate documents that bear the signatures of public officials including:
 

• Notary Public
• Court Deputies & Court Clerks
• County Clerks
• Department of Justice Officials

• County Recorders
• FBI Officials
• Criminal Identification Specialist (DOJ)
• Superior Court Judges

What's the difference between a California & Federal Apostille?

A Secretary of State issued Apostille and those coming from the Federal Department of State both cary equal weight as far as their status and certification. The true difference is that they verify signatures of different public officials. Depending on the document that you have, we will need to evaluate which agency your documents need to go through and the Country you are needing these documents processed for.

What forms of payment do you accept?

To make things easy for you, we accept various forms of payment for our Apostille and Authentication services. We can take all major credit/debit cards, ApplePay, Venmo, Square’s CashAppPaypal and of course cash and checks as well. If we are meeting in person we will usually take a payment on site. When opting to Fedex your documents to our team in Sacramento, we will send you an invoice via email that can be easily paid online. It’s seriously that simple!
Have questions? Well we have answers!
Please feel free to reach out with any questions or concerns regarding our international Apostille services below. We’ll be sure to get back to you in a timely manner because your time and inquiries are important to us. Look forward to chatting soon!

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